The following roles reflect all roles used in the Blueprint documentation. They represent both SAP Security roles for the SCEIS HR/Payroll system and relevant roles and titles within the State of South Carolina.

Accounts Payable Processor 

An individual within an agency who is assigned the responsibility to review and process invoices, travel reimbursement requests, receiving/posting incoming payments, or other obligations on behalf of an agency.

Adjutant General

The elected Head of the South Carolina Military Department, which consists of three main elements: the South Carolina Army National Guard, the South Carolina Air National Guard and State Operations.

Agency

A department, institution of higher learning, board, commission, or school that is a governmental unit of the State of South Carolina. Special purpose districts, political subdivisions, and other units of local government are excluded from this definition. (S.C. Code Ann. § 8-17-320)

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Agency/State Leadership

The person who has authority and responsibility for an agency. (S.C. Code Ann. § 8-17-220). This role may also include individuals in position of statewide leadership (such as: the General Assembly, the Budget and Control Board, State Officials and/or other State leaders) responsible for the appropriation of funding, oversight or other authority to allow the creation and/or maintenance of an Org Unit or Position.

Agency A/P Approver

An individual within an agency with the authority to approve a travel request and/or Travel Reimbursement Request (TRR) on behalf of the agency.  They may be responsible for some or all of the following activities: reviewing and approving travel requests and TRRs submitted, check for budget, regulations and compliance, receiving/posting incoming payments for return of funds for unused advances, reviewing vendor line item balances, running period reports from ECC or BI, and/or monitoring of the balance of an advance account.

Agency Funding Approver

An individual within an agency with the authority to provide funding information, approve new positions, and/or respond to position maintenance requests.

Agency Head

The person who has authority and responsibility for an agency. (S.C. Code Ann. § 8-17-220)

Agency Human Resources

The entity within each agency responsible for the agency-wide coordination of human resources programs and services.

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Agency Manager / Supervisor

An individual who directs one or more subordinates and is designated as the rater on those subordinates' performance evaluations.

Agency Payroll Administrator

An individual in an agency with the responsibility for agency level activities related to the payroll process.

Applicant

An individual applying for and/or being considered for a position within the State of South Carolina (outside of SAP).

Benefits Administrator (BA)

Individuals chosen by an agency employer who may assist with insurance enrollment, adjustments, retirement, or termination and related activities.  Benefits Administrators are not agents of the Employee Insurance Program or Fringe Benefits Management Company and are not authorized to bind EIP/FBMC.

Budget Approver

An individual who may reside in the Office of State Budget (OSB), the Comptroller General's Office (CG), or an agency who reviews/prepares budget information to ensure allocation of funds is available to support requests. This role may utilize the Central Budget System, agency's budget system, and/or assign a budget number in the Central Budget System (legacy) as needed.

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Business/Functional Team

The individuals responsible for defining the current and to-be business processes. Additional activities may include: monitoring of issues and coordination of the resolution of issues and the implementation and enforcement of problem escalation procedures; provision of functional expertise on specific SAP sub-modules; assistance and direction on SAP Configuration; creation and updating of the Blueprint; assistance (with the deployment team) with authorization definition, security roles, and structural authorizations; creation and maintenance of Test Scripts; tracking and correcting testing issues/errors; identifying user security roles; perform testing; creation of the functional specifications; performing cut-over activities at go-live, and; provision of post go-live support.

Change Control Board

The individuals that make up the team responsible for reporting, reviewing, and approving changes to the defined project scope in accordance with SCEIS Project policies and procedures.

Change Management

The team of individuals responsible for assessing the impact of change on jobs and individuals (including those who are affected outside the immediate scope), and who assist in the introduction of tools and mechanisms to ensure that the identified change is managed and implemented properly with minimum disruption to the organization.

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Change Request Initiator 

An individual that identifies something that requires an action and accordingly initiates the request for change.

Comptroller General (CG)

The office of the Comptroller General is the entity created to serve as the "Paymaster" to supervise the expenditure of all state funds. Comptroller General is one of five voting members of the

Comptroller General A/P Approver

An individual or a group of individuals within the CG A/P office with the authority to approve  travel requests and/or travel reimbursement requests (TRR) on behalf of the CG. They are responsible for reviewing and approving travel requests (only when an advance is requested) and TRRs submitted to check for budget, regulations and compliance.

Comptroller General Garnishment Administrator

An individual within the Comptroller General’s Office with the responsibility to administer and process employee garnishments.

Comptroller General Payroll Administrator

An individual within the Comptroller General’s Office with the responsibility to administer certain activities associated with the State-wide payroll.

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Developer

A member of the organizational unit responsible for designing, developing and testing systems objects (Configuration Items) prior to their introduction to a production system.

Development Lead/Developer/Functional Lead

The Team Lead for the organizational unit responsible for designing, developing and testing systems objects (Configuration Items) prior to their introduction to a production system.  The responsibilities may be delegated depending on the requirements.

Development Team

The organizational unit responsible for designing, developing and testing systems objects (Configuration Items) prior to their introduction to a production system.

Employee

Any person in the service of an agency who receives compensation from the agency and where the agency has the right to control and direct the employee in how the work is performed.

Functional  Team

The organizational roles drawing from business requirements and system function expertise.  The role is responsible for developing functional specifications from business requirements and ensuring that development objects adhere to the specifications.

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Governor

As prescribed in the SC State Constitution, the supreme executive authority of this State shall be vested in a Chief Magistrate, who shall be styled "The Governor of the State of South Carolina." (1972 (57) 3171; 1973 (58) 48) The Governor shall be Commander-in-Chief of the organized and unorganized militia of the State.

HR Workflow Administrator

An individual within an agency, OHR, or production support center that has been given the authority to approve or reject various actions created using the automated form process.

Human Resources Administrator

An individual, generally assigned to the Human Resources Department of an Agency, who has been given authority to initiate workflow processes, track processes, view and print reports, and/or to change employee master data on behalf of an Agency. 

Job Maintainer

An individual at OHR or the production support center who performs a variety of job maintenance activities, such as the creation and/or maintenance of jobs to include: job title changes, delimit, etc.)

Master Data Maintainer

An individual responsible for processing and maintaining employee master data, including hire, separation, promotion, demotion, transfer, leave of absence, etc within SAP.

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Org Chart Maintainer

An individual who may perform a variety of organizational maintenance activities, such as create and maintain org units, org title changes, transfer of org units, merging org units, delimiting org units, etc.

Position Control Maintainer

An individual who may perform a variety of position maintenance activities, such as create and maintain positions, position title changes, reclassifications, etc.

Primary Agency

The agency where an employee occupies a full time position.

Production Support

This is the TO BE role that is going to be decided.  It will be either a Shared Service Center or another area depending on the Process (OHR, Budget Office, etc.

Recruiter

An individual within an agency responsible for the activities associated with the recruitment process as well as the on-boarding process, falling outside of SAP.

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Retirement Administrator

Individuals chosen by an agency employer who may assist with retirement enrollment and related activities. Retirement Administrators are not agents of the South Carolina Retirement Systems. Generally, in most agencies the Retirement Administrator is the Benefits Administrator.

Secondary Agency

The State Department, agency, or institution engaging the services of and compensating any employee for services which are clearly not a part of the employee’s regular job.

Service Desk (TBD)

Service Desk is the primary point of contact for end-users when there is a service disruption, when an end-user has a service request (i.e., security access or password reset) or even for some categories of Requests for Change.

Supervising Approver

An individual within an agency with the supervisory authority to approve a travel requests and expense reports for their employees. They are responsible for reviewing and approving travel requests and TRRs for funds availability and whether or not the travel is included in the budget for a given agency.

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Technical Team

 This Team role is responsible for the creation of technical specifications and applying validation criteria to the completed specification.

Time Administrator

An employee designated within an agency and given additional access rights to MSS for the purpose of administering employee's time, evaluating time, and running time reports.

Travel A/P Power User

An individual within the Comptroller General’s Office who may be responsible for monitoring job logs from scheduled processes for settlement and posting of travel documents monitoring job logs from scheduled processes for creation/maintenance of employee vendor master records, monitoring payment runs for advances and Travel Reimbursement Request – TRRs, monitoring incoming payments for return of funds for unused advances, reviewing vendor line item balances, running periodic reports from ECC or BI, and/or monitoring balances of Travel Advance in the employee vendor master.

Travel Assistant

An individual in an agency assigned with the responsibility of entering travel requests or TRRs on behalf of another employee who may or may not have access to ESS. The travel assistant may receive a paper based expense report which forms the basis for entry of expenses in ESS.

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Traveler

An individual designated to travel on state business who may request reimbursement for expenses incurred while travelling.

Vendor Master Maintainer

An individual in the Comptroller General’s Office with the responsibility for maintaining the SAP Vendor Master.

The Office of Human Resources (OHR)

The central state human resources entity under the Budget and Control Board.

The Office of State Budget (OSB)

The central state entity responsible for the development and oversight of the process for preparing the annual state budget.

The Office of the State Treasurer

The Office of the State Treasurer is the entity created to serve as the state’s banker, managing all bank accounts and activities related to deposits, checks, and ACH transactions.

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